Many times in an electronic document, it’s nice to be able to add a signature instead of just typing your name in the closing. It looks more professional. Email has had it for years now. You might even receive Word documents that have a signature and wonder how you can make your documents look just as professional.


Now, because you want a signature on your Word for Mac documents, you’ve probably looked around your Word in search of an “insert signature” option. If you have, you’ve found that one doesn’t exist. You’ve looked on the Insert menu, you’ve looked on the Tools menu, and you’ve probably poked around on all of the other menus as well. How, then, do you get Word documents that are signed by the person sending you the document? That’s a great question with an easy answer.


1. Grab a piece of paper and write your signature. You can do it a few times until it’s perfect. You will be attaching it to your
    documents, after all. Make it look great.

2. Scan the signature.

3. Save the picture as an image file. Any of these file formats will work:  .BMP, .GIF, .JPG, or .PNG.

4. On the Insert tab, click Pictures > Picture from File.

5. Browse to the picture you want to insert, select it, and then click Insert.

6. Click the picture to show the Picture Format tab.

7. On the Picture Format tab, click Crop, and then crop the signature.

8. Right-click the picture, and then click Save as Picture to save it as a separate file you can use in other documents.


That’s all there is to create a signature you can now insert on any of your Word documents. You can also add text you want to use to go along with your signature. You may want to include your job title, phone number, or email address as a regular part of your signature. You can save it with the picture as AutoText.


1. Type the text you want under the inserted picture.

2. Select the picture and the typed text.

3. On the Insert menu, click AutoText > New.

4. The Create New AutoText box opens. Next to Name just enter a name for your signature block and click OK.

5. When you want to use this signature, place the insertion point where you want to insert the signature block.