Microsoft SharePoint Server 2016 Features
Microsoft SharePoint Server 2016 makes it easier than ever to access all its features and get the most from them by streamlining the navigation and commands across the board. It’s also easier than ever to collaborate through a mobile device, all while sharing is, of course, vastly improved as well.
Streamlined navigation and controls—To get the most from the SharePoint Server experience, it is necessary to be able to easily access all of its features. That ideal has become a reality in the 2016 edition, with improvements made to several parts of the server navigation. For instance, one new element is the app launcher which allows users to quickly move between important areas of the server, from apps, to sites, to files. Other parts of the server, like site libraries and OneDrive, get updated controls so that there’s no delay in performing the major tasks of the programs. At the top of libraries and OneDrive, there are one-click options for creating or uploading folders, uploading new files, syncing your device to the server, and sharing files. A final navigation improvement includes the site pin feature, which allows you to pin a favorite site, so it appears at the top of your list of followed sites. That way, you get information from that site first.
Get more from your OneDrive—OneDrive gets more than an upgrade in its toolbar. It also gets a general makeover so it is more in line with the look and function of the Office 365 OneDrive most of us are already familiar with. OneDrive also has a view change option that allows you to see what has been sharing what. Streamlining your view, you can now use Shared with me to see what others have shared with you, thus removing unwanted files from view that might be cluttering OneDrive.
It’s easier than ever to preview videos and images as well, so that you don’t have to open them first to find out their contents. Finally, there’s a new recycle bin that helps ensure you don’t accidentally delete important documents from OneDrive.
Document library improvements—Like OneDrive, document library gets a lot more than just more convenient buttons. Even more convenient than these buttons are the new keyboard commands that allow you to bypass the ribbon for more efficient work. Uploading is easier than ever with improved drag and drop and multiple file uploads. Right clicking now also comes with shortcuts, including Download, Open, Share, Rename, Delete, and more. Just like with OneDrive, images and videos can be previewed simply by hovering over them. And, finally, perhaps most useful of all, documents can be saved in the ODF (Open Document Format) that allows others to edit them in their preferred program.
Improved features for mobile browsers—A server isn’t much use anymore if it doesn’t accommodate the needs of mobile devices. That’s why Microsoft has made mobile use a major priority. Mobile users accessing the SharePoint Server now get a server experience that is consistent with any other device. Users can choose between a mobile view and a full web view, which replicates exactly what a desktop computer sees. Content is also touch-enabled.
Mobile apps for even more mobile options—Mobile use goes beyond the view as well, with mobile apps that allow users to navigate sites, view links, view profiles, and search for people, sites, and documents without needing to go through the whole server.
Share sites like never before—As you might expect by now, after reading through the other SharePoint Server 2016 features, sharing sites has been improved by placing a button in the right place. Now, you can share any site by clicking the Share button in the top right corner of every site. Those you shared with are then notified by email and provided with a link.
If you aren’t sure who you can share a site with, SharePoint provides an easy way to check who has access by following a few quick steps in the Settings menu.
Sharing is also improved by allowing members, not just site owners, to share a site. And guests can also be invited to view access the site without signing in.
Finally, SharePoint Server 2016 provides a quick process to request sharing abilities and for administrators to either approve or reject the request.
More document saving abilities—These days, documents are much bigger than they used to be. Old size limits aren’t enough anymore. SharePoint Server 2016 agrees and now allows users to upload and download files that are up to 10 GB in size. Users can also save files with more symbols, including “&” and “~”.